When you connect HiBob and Operating, Operating will fetch and store the following information:

1. Employees
2. Full name
3. Employment start date, employment end date
4. Time offs
5. Start time, end time, approval status

The permission system in HiBob takes care of the scope of information shared. That’s fantastic!

In addition to this, HiBob sends us some basic information about your employees which we don't use (as of writing, in June 2024). These include, e.g.:

• Profile picture, Department, Site, Title, Manager

Setup step by step

In order to get this done, you will need HiBob Integrations permissions. You probably want your HiBob admin to follow what you do.

1. Create service user in HiBob

   1. System Settings → Integrations → Service users

   

   

2. Create permission group in HiBob

3. Select people by condition → Choose which employee groups are relevant for you resource planning use of Operating. Make sure that new members of your organisation will get added according to the condition.

1. Assign appropriate permissions to the permission group
   1. Access to all employees
   2. Permissions:
      1. People
         1. View selected employees About sections
         2. View selected employees Basic info sections
         3. View selected employees Employment sections
         4. View selected employees Lifecycle sections
      2. Time off
         1. View, approve or decline requests that are pending approval of others
         2. See who's out because of a private policy
         3. See who's out today
2. Add the service user to the permission group
   1. After this, you’re done with the HiBob end of things. Move over to Operating → Settings → Integrations → HiBob.
3. Add service user & token in Operating